Embracing the AI Future of Fleet Management

Using a fleet-specific large language model connects people, data and workflows together for improved business performance.

Kobi Eisenberg

July 9, 2024

3 Min Read
Large language models can be tailored to fleets’ specifications.Getty Images

AI and natural language interfaces can improve how businesses operate, but many fleet companies still struggle using the data they already have. Even though AI language models are spreading fast for consumers, enterprises and fleets specifically are not taking full advantage of them.

Data holds the keys to unlocking new efficiencies, reducing costs, enhancing sustainability and delivering better customer experiences at every level of the organization – from the C-suite to drivers on the road. So why are large, asset-heavy fleets failing to leverage available data, leaving critical business questions unanswered? This is a massive, missed opportunity.

Some of the difficulty stems from the fact that many questions require technical resources, including teams of data analysts and developers, to answer. Data is siloed, inaccessible and opaque. But thanks to recent developments in large language models (LLM) and AI, that gap can be bridged.

This is the essence of the LLM revolution. Not just the use of natural language (which is impressive enough) but moving beyond siloed data and specialized AI tools to a holistic solution that provides universal access to insights and actions across the entire fleet operation. This allows front-line employees to analyze their data and ask the questions affecting them the most, democratizing access to information and empowering innovations through local champions.

No more running custom queries or compiling pivot tables from fragmented reports. Just simple questions and answers around drivers, vehicles, routes or tasks – all in one place. Questions such as:


  • Which of my sites has the most expensive cleaning costs per vehicle?

  • What was the most common “out of service” reason this week?

  • Are my drivers starting their routes on time?

  • What correlates to reservations that get the highest NPS scores? 

  • What was the average waiting time for charging-stop tasks this week?

  • Who are the drivers with the highest number of parking violations in the last year?

And more.

Naturally, a LLM for fleets will have to be specifically designed to understand the complexities and nuances of fleet operations. And it will need to be able to leverage each fleet’s specific data from across the tech stack, combining it into a comprehensive view with an in-depth understanding of fleet concepts. 

To do so, it will need to be comprehensive and integrated with fleet data sources across reservations, telematics, CRM, HR and more. It will need to be context-aware and tuned to fleet-specific terms and insights while allowing users to ask follow-up questions contextually. And lastly, it is required to meet the needs of an enterprise-grade fleet – providing access controls, roles permissions and advanced security.

The vision of an AI-powered LLM for fleets goes far beyond just answering questions or presenting nice charts. It gives fleet operators the power to analyze issues, identify optimization opportunities and even take data-driven actions, all using natural language. 

Fleet executives can model “what if'” scenarios in plain English and plan future investments, for example, for planning the transition to electric vehicles. Fleet managers and fleet coordinators can adjust staffing and vehicle inventory based on projected demand in specific depots. And dispatchers can ask for a list of vehicles likely to malfunction in the next 3 months and prioritize maintenance.

Using a fleet-specific LLM tool connects people, data and workflows together for improved business performance. It empowers everyone from the C-suite to the workshop floor with new levels of operational visibility and data-driven decision support for maintenance, route optimization, demand forecasting, driver behavior monitoring, asset utilization, customer service automation and so much more. 

The future of intelligent, optimized fleet operations has arrived. And it starts by simply asking the right questions in plain old human language.

About the Author(s)

Kobi Eisenberg

Kobi Eisenberg is the co-founder & CEO of Autofleet, a leading optimization platform for fleets. Kobi has spent years at the heart of the mobility industry, shaping fleet operations around the world and launching new mobility services. Before founding Autofleet, Kobi led product tech teams in other fast-growing startups as well as established corporations.

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