Rethink Key Performance Indicators at Car Dealerships

Although it’s true that most dealerships track numbers, most are missing the meaning of their metrics.

John Griffin

February 20, 2018

5 Min Read
Rethink Key Performance Indicators at Car Dealerships

Times are changing in the auto business. Dealers are swimming in a sea of numbers, reports and summaries from their dealer management system, the heart of every dealership. But what does it all mean?

When used properly, the DMS can be a window into what’s driving dealership success or failure.

However, in an age of digital marketing and sales, ultra-savvy consumers and shrinking profits, the metrics that once provided reliable indicators of performance and success no longer tell the full story.

That’s why I’m challenging dealerships to rethink their KPIs (Key Performance Indicators). Although it’s true that most dealerships track numbers, many are missing the meaning of their metrics. Unless KPIs are well defined – they have a definitive measurement of success using easy-to-understand metrics – and used to drive profit, they are useless.

The DMS provides a treasure trove of data to help drive toward dealership goals. Here are five KPIs that can help you evaluate your business.

Marketing Effectiveness

While more and more of the car-shopping process is taking place online, many dealerships continue to rely on antiquated metrics, such as their lead-to-show ratio, to determine marketing effectiveness.

Gone are the days where the goal of advertising is to drive customers into the showroom. Now, consumers are doing the lion’s share of car-shopping legwork online, before they even enter a dealership.

With most of this evaluation happening before a customer steps into the showroom, start looking at engagement as the key metric for marketing effectiveness. This means tracking how many customers are clicking on dealership cars posted in online inventory. Whether virtual or in-store, it is when a customer engages with your dealership that you’ve successfully created visibility and a new ROI opportunity.

Sales Efficiency

With a web browser and click of a mouse quickly becoming as valuable as a test drive, ensure that you’re transacting at price points that are consistent with what you’re advertising online. This is crucial for measuring sales efficiency. Unfortunately, rather than focusing on this metric, most dealerships continue to look at their lead-to-close ratio. However, this ratio does not necessarily measure sales efficiency.

For example, a low lead-to-close ratio could mean that you’re doing poorly on marketing, not sales efficiency; perhaps you’re marketing incorrect information or your pictures do not accurately represent the car.

Providing credible information and being fully transparent from the start (i.e. following through with the advertised price) will ultimately help reduce transactional discounts, which torpedo sales efficiency.

Employee Productivity

One of the most important KPIs a dealership can track is personnel expense-to-gross revenue ratio.

When some dealership groups find their employee costs-to-gross revenue ratio is upside down, their kneejerk reaction is to reduce staff. That’s a mistake. Although an easy way out for ownership, cutting heads can cause problems for remaining employees, create more work per person and lower morale in the process.

If your dealership’s personnel productivity KPIs seem low when compared with the industry, competitors and your own historical averages, instead of  automatically cutting staff, consider the alternative approach of incorporating better training and more efficient, up-to-date technology.

Doing so will make employees more efficient (and happier) and better equipped to communicate with today’s sometimes-difficult, extremely tech-savvy customers. Plus, proper training allows staff to focus on process improvements and concentrate on areas of business that produce the greatest profit.

Engage Service at Point of Sale

In this age of margin compression, traditional KPIs measuring profit as a percentage of sales and other such metrics are showing the car-sales business isn’t necessarily the moneymaker it used to be.

Consider setting performance goals, then track and make course corrections involving the more profitable areas of your business, including fixed operations and F&I sales.

Instead of looking at margin compression as all doom and gloom, make goals with your service and F&I teams to retain a greater number of customers through service contracts and repeat dealership visits.

According to the 2017 Cox Automotive Car Buyer Journey Study, less than half of new-car buyers and only a fourth of used-car buyers are introduced to the service department at the time of sale or lease.

Yet, those who are introduced early on in the process are more likely to return for their service needs. To better take advantage of the $99 billion automotive repair and maintenance industry, dealers often are advised to introduce customers to the service department at the time of purchase.

However, it is no secret salespeople, once they transact a deal, are on to the next customer. Consequently, the service department can’t and shouldn’t rely on salespeople to make the first introduction.

Rather, the service department needs to be proactive and increase their engagement with the customer, moving that contact from the point of  the first service appointment to the point of the purchase or lease.

Asset Management

Finally, set KPIs evaluate and improve asset management. The best-performing dealerships in 2018 will be those with clearly-defined inventory model plans.

While dealerships used to rely on a sales process-based business model (where a customer would walk in the door, you’d sit them in a chair and sell them a car), inventory efficiency now is key.

Dealers currently are up against a highly competitive and visible marketplace, where inventory that does not match demand will sit. The faster you can sell through your inventory, the more profitable your business will become.

Currently, dealers are spending a disproportionate amount of time, energy and assets on sales at the expense of other areas, such as financials, fixed ops, F&I and inventory management.

It is time to even this out and not let other aspects of the operation fall by the wayside. Equipped with the proper technology, partners and metrics, dealers can confidently drive toward a more profitable future.

John Griffin is Senior Vice President of Performance Management for the Retail Solutions Group at Cox Automotive. His career includes serving as general manager at Midwest dealerships.

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